/Admin, UK

ICE Administration, Marketing, Project Management, and CEO PA

Haslington, Cheshire, UK. Office based but some home working possible
once candidate proven

Dependant on Seniority and Experience but approximately 20-25K per year


Full time or part time

Contact us in confidence with a relevant CV, and a simple, short cover
email stating your current situation.

If employed your current salary and benefits ensuring that your current
employer, and length of time at that employer is mentioned in the letter or
CV; mail to: Stuart Campbell, CEO, Information Catalyst

ICE, Information Catalyst (www.informationcatalyst.com), is a high-tech,
future looking SME operating in the ICT and software domain. ICE is
currently looking for a range of highly motivated personnel as we grow
including someone responsible for a mix of activities coming under the
banner of Administration, Marketing, and (junior) Project Management based
in Cheshire, UK and thus the candidate should be local. The primary task
though is Administration. The key responsibility will be to offload many of
the elements that the CEO is currently involved with, allowing them time to
focus on core business development aspects. ICE participates in several
exciting R&D projects (FP7, H2020…) to strengthen developments in the
areas of science, technology, and innovation. Our profile revolves around
Big Data, Integration, Cloud, Services and generic software development.
These projects are large-scale, cutting edge, and including partners such
as leading IT companies and Universities from all around the world.

As an SME we are looking for a flexible person who can contribute
proactively to a range of activities, as listed below and further grow our
expanding team. Interested candidates must have a good background in
Administration, and other skill such as Marketing, or Project Management
are a definite asset.

As well as assisting in day to day administration of the company, in this
part/fulltime function, you will act as one of the members of a
multifaceted and multicultural teams that will also support project
management, dissemination and communication activities and whilst not
essential it would be beneficial to have experience of website content
creation and the production of marketing material using off the shelf
commercial packages.

What do we offer?

  • A challenging job in an international and multicultural environment
  • A competitive salary
  • An opportunity to work with leading IT companies and Universities
  • An opportunity for flexible working
  • An opportunity to work from home although main time is office based
  • 21 days of paid leave
  • Start date: ASAP

What do we expect from you?


  • Develop, establish and maintain effective office administration systems
    to cover all administrative duties including financial, banking and
    time-management systems
  • Effectively and efficiently process correspondence, administrative papers
    and reports for the CEO including processing work related queries on a
    daily basis; identify priority calls, liaise with the wider ICE team to
    facilitate the appropriate responses
  • Update spreadsheets and databases in order to record, analyse and prepare
    service user statistics, contractual data and other information as
    required. Some experience with Excel and Word is mandatory and those with
    knowledge of formulas will be preferred
  • Take responsibility for the continued updating of internal and external
    organisational information sources: to include website
  • Be responsible to assist with general bookkeeping, payroll and banking
    procedures and maintain budgetary records and data in conjunction with the
    designated accountant.
  • To produce budget reports and assist with providing accounting
    information on a regular basis
  • Coordinating travel bookings, expense claims and meeting management
  • In conjunction with the Management Team, establish and provide regular
    finance and other required data reports for the organisation; update and
    provide spreadsheet and data base information to record, analyse and
    present necessary information to inform of the effectiveness and
    sustainability of the organisation
  • Ability to check and proof-read documents with a good to excellent
    knowledge of English is needed as well as the ability to recognise
    inconsistencies and resolve them


  • To perform ICE orientated product/company marketing – eg maintenance of
    web content, producing brochures

Project Management

  • A supporting project management role largely assisting ICE project leads
    in the projects they are working on. This will involve chasing personnel
    from other companies for information (financial, time, action completion),
    maintaining spreadsheets/databases/repositories, making minutes and actions
    list and in general helping the project lead to deliver the expected
    project outcomes


  • Ability to work under pressure and deliver accurate and timely
    information to agreed deadlines
  • Good skills in numeracy, budget management processes and related
  • Ability and willingness to work as part of a team; to support problem
    solving activity in order to develop, improve and sustain core business
  • Good level of general education, with good standard of literacy, numeracy
    and IT/financial competency
  • Trained in IT and finance applications including: (essential) Microsoft
    packages e.g. Word, Excel, PowerPoint
  • Experience in managing an office / administrative environment and all
    associated processes

What we are NOT looking for, those with:

  • Minimal experience of word AND excel
  • The inability of working during school holiday (of course normal holiday
    durations are possible)
  • Recent graduates and similar with business degrees but no practical
  • Those living more that 20-30 minutes commute from Haslington but noting
    start times can be as late as 10am
  • Those whose current role is eg reception or minor office activities and
    no real experience

Information Catalyst for Enterprise (ICE) - 37 Crewe Road, Haslington, CREWE, CW15QR, United Kingdom

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